River Hill Board of Directors Meeting

September 8, 2008

 

 

Todd Harrison called a regularly scheduled meeting of the River Hill Village Board to order at 7:31 p.m., on September 8, 2008, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were Larry Blickman, Frank Saletel, Sunil Sinha, and Barbara Wertman. Susan Smith, Village Manager, was present. Michael Cornell, Council Representative, was absent. A list of attendees is on file with the minutes.

 

Approval of the Agenda (Agenda 2):

Mr. Sinha made a motion to approve the agenda as presented.  Mr. Blickman seconded the motion.  The motion passed unanimously (5-0-0).

 

Resident Speakout (Agenda 3): None.

 

Teen Representative Interviews (Agenda 4):

The Village Board interviewed Meera Shah, Julie Adhya, and Asmi Panigrahi individually.  Ms. Wertman made a motion to appoint all three applicants as Teen Representatives to the Village Board.  Mr. Saletel seconded the motion.  The motion passed unanimously (5-0-0).

 

Village Manager’s Report (Agenda 5):

A written report is on file with the minutes. Ms. Smith distributed additional information, including information provided by Mr. Cornell (on file with the minutes).  The Board discussed the pathway connection from the Trotter Pines development.  The Board requested a copy of the letter from CA approving the connection and requested that a senior staff member attend a meeting in October to discuss the impact of outparcel development and the impact on non-resident use of facilities and services.  The Board discussed collaborating with FIRN to offer ESOL classes and requested a meeting with Jennifer Blake, FIRN’s Executive Director.

 

Free Usage Requests (6A):

Mr. Saletel made a motion to approve free usage requests for Cub Scout Den 4 from Pack 702, Girl Scout Troops 2388 and 1985, and Girl Scout Troop 358.  Mr. Sinha seconded the motion.  The motion passed unanimously (5-0-0).

 

FY09 Budget Spreadsheet by Quarters (6B):

Mr. Saletel made a motion to approve the FY09 Budget Spreadsheet by Quarters.  Mr. Sinha seconded the motion.  The motion passed unanimously (5-0-0).

 

FY09 1st Quarter Financial Statements and Variance Analysis (6C):

Ms. Smith explained that as a result of the audit, it is anticipated that there may need to be some adjustments to the FY08 4th Quarter Statements that will affect the 1st Quarter reports and an extension has been requested.  Mr. Saletel volunteered to assist in the development of policies for handling stale checks and accounts receivable. 

 

CA Advocacy Policy & Process (6D):

The Board discussed the CA Advocacy Policy and Process.  Ms. Wertman agreed to draft comments from the Board.  Ms. Wertman moved to have the Village Board comment on the role of CA, the need for a list of organizations, and a list of issues.  Mr. Sinha seconded the motion.  The motion passed unanimously (5-0-0).

 

Neighborhood Watch Program Procedures (6E):

Ms. Smith distributed an alternative Neighborhood Watch Sign Request Form (on file with the minutes).  The Board Members were asked to email comments to Ms. Smith.  This will be an agenda item for the September 22 meeting.

 

ZRA-102 Village Center Redevelopment (6F):

Mr. Harrison provided an overview of the proposed legislation.  Mr. Harrison will investigate in more detail and draft positions for the Board to review.

 

Old Business (Agenda 7):  None.

 

Chair’s Report (Agenda 8A):

Mr. Harrison discussed strategic planning and asked the Board Members to email their ideas for annual goals.  He will compile and distribute them for review.  He requested an update on the appeals scheduled for September 10.  The Board discussed adjusting the meeting start times to 7 p.m. 

 

Liaison Reports (Agenda 8):  None.

 

Administrative Items (Agenda 9):

Mr. Sinha made a motion to approve the March 3, 2008 minutes as amended.  Mr. Saletel seconded the motion.  The motion passed (4-0-1).

 

Mr. Blickman made a motion to approve the May 19, 2008 minutes as amended.  Mr. Saletel Seconded the motion.  The motion passed (4-0-1).

 

Mr. Saletel made a motion to approve the June 2, 2008 minutes.  Ms. Wertman seconded the motion.  The motion passed (3-0-2).

 

Mr. Sinha made a motion to approve the June 16, 2008 minutes.  Mr. Harrison seconded the motion.  The motion passed (3-0-2).

 

Mr. Harrison made a motion to approve the July 7, 2008 minutes.  Mr. Blickman seconded the motion. The motion passed (4-0-1).

 

Mr. Sinha made a motion to approve the August 4, 2008 minutes.  Mr. Saletel seconded the motion.  The motion passed (3-0-2).

 

Adjournment (Agenda 10):  Mr. Harrison made a motion to adjourn the meeting at 10:17 p.m.  Mr. Blickman seconded the motion.  The motion passed unanimously (5-0-0).

 

Minutes submitted by: Susan M. Smith, Village Manager

 

Minutes Approved: September 22, 2008